Administrator Guide 2017
Item Type - General output data
From Add Item in Template Maintenance select the General output data button shown here.

From Add Item in Template Maintenance select the General output data button shown here.

General output data displays information associated with a customer, a location, the current user or a list entry.

For example, you could display the customer account number or general notes for the current customer; you could display the site access code or access requirements or the site turnover for a location or you could display the product description and manufacturer for a part selected as a list entry.
Unable to show how a General output data item might look on a device.

Unable to show how a General output data item might look on a device.

Main

 Main screen for creating/amending a General output data item
Main screen for creating/amending a General output data item

Main screen for creating/amending a General output data item
*Question This is the text “label” that is specifying the information that needs to be entered or the question to be answered. Although this is not necessarily a question in all cases, Question is used as the general term to cover the text shown next to an input field. The text should be as short as possible whilst still being self-explanatory. Over-long questions take up a lot of space on PDA screens with their restricted size, so try and make them concise. This text should be an aid to help guide the user through the screen. Any more explanatory text can be made available as “Auditor’s notes” or “Full question text”.
*Entity type Choose the "entity" to which the additional data that you wish to display belongs.
Main screen for creating/amending a General output data item

Main screen for creating/amending a General output data item
Additional details to display (advanced) Enter text and calculated values that will be displayed as read only on the device screen.

This will be related to the entity selected above and needs to be in the syntax

%![attribute name]% or %+[attribute name]%

to show actual or list expansion respectively
Main screen for creating/amending a General output data item

Main screen for creating/amending a General output data item

Formatting

 Options for formatting the fixed text

Additional display class

Display class changes the way that template items are displayed.  For more information look at the Display Classes how-to guide.
Item flag

Advanced

 Advanced features of a General output data item.
Advanced features that can be applied to a General output data item.

Advanced features that can be applied to a General output data item.
Item flag

Template item flags are used to apply display classes to template item in a consistent and efficient way.  They are set up in a system list called Template item flags and might be given names such as Danger so the text appears in red, Disclaimer for smaller text, Long answer to give extra space to the answer.  This means that changing the display class can be done in one place rather than on all template items.
*Unique name

A unique name must exist for everything in a magic5 template.  It is so important that magic5 pre-fills the prompt with a non-meaningful name which it will use by default.  This does not need to be changed.

However, if the data associated with the unique name is to be used elsewhere (for example as part of a calculation, imported or exported, or carried over to a new job), it is helpful to use a meaningful name (such as RefNo, QuantityOrdered, ItemTotal, ContactName, ReasonForReferral) and this meaningful name must be entered before the template is used with real data.

If the unique name is changed at a later date, existing data will not be lost but it may no longer be accessible by magic5, in which case it cannot be displayed, used in calculations or exported.  It is therefore recommended that this is done only as a last resort and that the original template is duplicated before changes are made - this means that existing data can still be retrieved if necessary.  If in any doubt, please contact magic5 support for the best way to deal with this.

Display conditions (advanced)

 Display conditions for a template item.
Display conditions that can be applied to a template item.

Display conditions that can be applied to a template item.
Only show when the following condition is true (1)-(4) Enter a conditional statement that affects whether the input item is displayed on the device such as whether a previous answer has been yes or no.
For more help on using Display Conditions view the how-to guide.
Record results when section isn't displayed Tick this box if you wish results to be recorded when section isn't displayed.